ARTICLE I: ORDER OF BUSINESS
Section 1. At all meetings of THE ASSOCIATION, the
order of business shall be in accordance with an agenda included with
the meeting notice mailed to all members. At the annual meeting of
THE ASSOCIATION, this agenda shall include:
A. President's report
B. Minutes of the last meeting
C. Report of the business conducted by the Executive Board since the
previous-annual meeting of THE ASSOCIATION
D. Reports of officers and committees
E. Election of officers
F. Unfinished business
G. New business
H. Installation of new officers.
Section 2. Business to be conducted at regular Executive
Board meetings shall include, but not be limited to: review and approval
of membership applications; financial and regional program activity;
review and approval of proposed budget and THE ASSOCIATION annual
work plans; and review and approval of standing committee activity.
ARTICLE II: DUTIES OF OFFICERS
Section 1. The President shall:
a. Preside at all meetings of THE ASSOCIATION and Executive Board
b. Perform all duties usually pertaining to the office and those duties
delegated to this office by the Executive Board
c. Appoint committees as provided in these by-laws
d. Enforce the Constitution and by-laws of THE ASSOCIATION
Section 2. The First Vice-President shall assist
the President in the performance of his/her duties and in the absence
or disability of the President, shall assume the duties of the President.
Section 3. The Second Vice-President shall be responsible
for the membership committee and any other duties assigned by the
Section 4. The Secretary shall be responsible for the records
of THE ASSOCIATION, maintain records of all official meetings of THE
ASSOCIATION and the Executive Board and shall file all appropriate
annual reports. A copy of each report or record shall be kept on file
with the Secretary.
Section 5. The Treasurer shall:
a. Oversee the collection and receipt of all monies due THE ASSOCIATION
and see that same is deposited in a depository approved by the Executive
Board; shall disburse the funds of THE ASSOCIATION only upon order
of the Executive Board or in accordance with the budget approved by
the Executive Board; present a statement of account at an meetings
of the Executive Board and at other times when requested to do so
by the President, and shall make a full report to the annual meeting.
b. Be required to give a surety bond in such an amount as shall be
determined by the Executive Board. Fee for such bond shall be paid
by THE ASSOCIATION.
c. Be elected to a two-year term at the annual meeting during even-numbered
Section 6. Regional directors shall:
a. Represent their specific jurisdictions on behalf of their constituents
in THE ASSOCIATION; shall be responsible for the supervision of regional
activities and growth in membership; maintain a list of regional members
arid assist in the collection of dues; maintain a file of regional
correspondence; report no less than quarterly to the Executive Board
on regional activities; represent THE ASSOCIATION in their respective
regions; and perform duties as assigned by the President and the Executive
b. Be elected as follows: Directors of regions 1,3 & 5 shall be
elected at the annual meeting during odd-numbered calendar years;
directors of regions 2 & 4 shall be elected at the annual meeting
during even-numbered calendar years
Section 7. The Executive Director shall:
a. Be responsible for the daily operations of THE ASSOCIATION in accordance
with the direction of the Executive Board.
b. Assist the President and Executive Board in the execution of their
ARTICLE III: DUTIES OF THE EXECUTIVE BOARD
The Executive Board shall perform such duties as specified in the
Constitution and these by-laws; shall designate the time and place
for the association’s annual meeting; shall act upon matters
concerning membership as provided in these by-laws; shall ratify and
when for cause shall terminate Chairman appointments made by the President;
and shall take such other action, within the authority granted by
the Constitution, which it deems advisable for the well-being of THE
ASSOCIATION and the accomplishment of it purpose.
ARTICLE IV: MEETINGS OF THE EXECUTIVE BOARD
Section 1. Meetings of the Executive Board shall
be held as prescribed in the Constitution.
Section 2. All members of THE ASSOCIATION may attend
meetings of the Executive Board as non-voting observers, but may not
participate in deliberations unless so invited by the Board. The Executive
Board may move to a closed session should its deliberations so require.
ARTICLE V: REGIONS
There shall be five (5) regions pursuant to the attached map, as follows:
Region I- Northern Missouri
Region II – Kansas City Metropolitan Area
Region Ill-Central Missouri
Region IV-St. Louis Metropolitan Area
Region V-Southern Missouri
ARTICLE VI: MEMBERSHIP
Section 1. Application for membership shall be made
to the 2nd Vice President of THE ASSOCIATION.
a. The 2nd Vice President shall refer applications to the membership
committee for approval or disapproval.
b. An applicant receiving notice of refusal may appeal the decision
in writing within ten (10) days of its receipt to the membership committee
or to the Executive Board in the event the membership committee upholds
Section 2. Any active member may make nominations for honorary
a. The name shall be sent to the Executive Board who shall refer the
nomination to the membership committee.
b. The membership committee shall review and recommend action to the
c. There shall be no minimum or maximum number of honorary memberships
to be awarded. However, it shall be the policy of THE ASSOCIATION
to confer this award only to outstanding and meritorious nominees.
Section 3. Suspension or revocation of membership
Any membership may be suspended or revoked upon recommendation of
the membership committee and approval by the Executive Board with
a three-fourths (3/4) vote required in each instance of voting.
Cause for suspension or revocation may include, but not be limited
to, use of THE ASSOCIATION name for monetary gain.
The Executive Board shall submit written notification of the allegation
to the accused member prior to any action being taken.
The Executive Board shall meet to consider the allegation within thirty
(30) days of the date it was first brought to their attention
ARTICLE VII: COMMITTEES
Section 1. Appointment of Committees
a. After the annual meeting of THE ASSOCIATION, and prior to the second
meeting of the new Board of Directors, the President shall appoint
committees a specified by the by-laws arid so report in writing to
the Executive Board for approval.
b. The President, with approval by the Executive Board may appoint,
direct, and terminate such other committees, as the needs of THE ASSOCIATION
c. All committee chairmen, except the nominating committee chairman,
shall appoint and dismiss individual members to their committees as
is necessary to accomplish those tasks assigned. Chairmen shall report
in writing to the Executive Board for its ratification the composition
of and changes in their committees.
d. Membership on a committee shall coincide with the terms of the
officers unless otherwise established by the Executive Board. Reappointment
to committees is without limitation.
e. The President shall serve as ex-officio member of all committees,
except the nominating committee.
Section 2. Membership committee
The membership committee's purpose shall be to foster membership in
THE ASSOCIATION. It shall arbitrate and make decisions on membership
disputes. It shall formulate membership application forms and perform
those duties found in Article VI of these by-laws. It shall be chaired
by the Second Vice-President.
Section 3. Finance committee
The finance committee shall plan and supervise the annual budget,
review and audit the Treasurer report and recommend amount of membership
dues and other fees. The Treasurer shall serve as an ex-officio member
of the committee.
Section 4. Ways and Means Committee
The Ways and Means Committee shall plan and supervise fundraising
projects and promotions. The chair of the finance committee shall
serve as an ex-officio member of the committee.
Section 5. Constitution, by-laws and Resolutions Committee
The Constitution, by-laws and Resolutions Committee shall be responsible
for review, recommendation and presentation of all Constitution and
by-laws, changes and resolutions as outlined in Article XII Resolutions
and Article XIII Amendments of these by-laws, and Article XI Amendments
of the Constitution.
Section 6. Media Committee
The media committee shall assist the Executive Board with the preparation
and distribution of the association's newsletter as directed by the
Executive Board. It shall work with the communications media to foster
awareness of THE ASSOCIATION activities.
Section 7. Nominating committee
a. No later than its second meeting, the Executive Board shall elect
a nominating committee of three (3) persons, no two of whom shall
reside in the same region.
b. It is the duty of the nominating committee to select a slate of
nominees who are dedicated to THE ASSOCIATION and its purpose, and
are willing and qualified to serve in compliance with the Constitution
and by-laws. The slate and a resume for each nominee shall be sent
to the membership at least thirty (30) days prior to the annual meeting.
c. The nominating committee shall prepare ballots and prepare the
ARTICLE VIII: ELECTION OF OFFICERS
Any member of THE ASSOCIATION in accordance with the following criteria
may make recommendations for nominees:
a. Candidates must be active members in good standing.
b. Recommendations must be submitted in writing to the chairman of
the nominating committee not less than sixty (60) days prior to the
convening of the annual meeting.
c. A resume must accompany the recommendation. Letters of endorsement
may also be submitted.
Section 2. Candidates may be nominated from the floor
and, if feasible, shall provide a resume to the nominating committee.
Section 3. Each nominee may address the
annual meeting for not more than three (3) minutes.
Section 4. A motion to suspend the secret ballot may be entertained
by the membership in favor of voice vote in the event a candidate
Section 5. Active members must present appropriate membership
identification in order to vote.
Section 6. The results of the election shall be announced
as soon as practical.
ARTICLE IX: DUES
Section 1. The annual dues for active, associate
and sponsoring members shall be set by the Executive Board and are
payable by May 1st of each year.
Section 2. All new members shall be provided with a certificate
and membership card upon acceptance of application and payment of
dues. All members shall annually receive a membership card upon payment
of dues in accordance with Section 1 of this Article.
Section 3. Members who have not paid their current dues by
September 1st shall be dropped from membership. Dues shall not be
prorated for reinstatement within the same fiscal year.
ARTICLE X: REGISTRATION FEES FOR ANNUAL MEETING & OTHER
The registration fee for attending the annual meeting or other activities
of THE ASSOCIATION shall be set by the Executive Board.
ARTICLE XI: COMMUNICATIONS
Section 1. A copy of the Constitution and by-laws
shall be provided to each member of THE ASSOCIATION.
Section 2. Members of the Executive Board shall receive copies
of the minutes of all meetings of THE ASSOCIATION and the Executive
Board and also shall receive copies of reports issued by committees
of THE ASSOCIATION. Any member, upon written request to the President,
may also receive copies of said minutes and reports.
Section 3. The name, logo and membership list of THE ASSOCIATION
are reserved for use by THE ASSOCIATION and shall not be used for
any purpose unless written permission has been granted by the Executive
ARTICLE XII: RESOLUTIONS
Section 1. Resolutions to be considered at the annual
meeting shall be submitted to the Constitution, by-laws and resolutions
committee at least sixty (60) days prior to the annual meeting. Any
active member may propose a resolution.
Section 2. The Constitution by-laws and resolutions committee
may, with the approval of the submitting body, edit and/or combine
resolutions, which are similar
Section 3. The resolutions shall be included in the notice
of the annual meeting. Notice of procedures for submitting resolutions
shall be sent to the membership prior to the sixty (60) days subcommittee
Section 4. Once published and mailed to the membership, a
resolution may not be withdrawn except at the written request of the
submittor and a two-thirds (2/3) vote at the annual meeting to concur
with the withdrawal action.
Section 5. An emergency resolution may be presented from
the floor of the annual meeting provided copies are available for
all active members, and a copy has been filed with the secretary,
signed by the maker of the resolution and by at least one (1) delegate
from each region prior to its presentation to the annual meeting.
Section 6. The Executive Board may take
a position on a proposed resolution, such position to be stated at
its second presentation, prior to its debate and vote.
ARTICLE XIII: AMENDMENTS TO THE BY-LAWS
The by-laws of THE ASSOCIATION may be amended by two-thirds (2/3)
vote of the Executive Board. Upon taking such action the Executive
Board shall issue revised copies of the bylaws to the membership.